Privacy Policy

Last Updated: 10 October 2025

Our Privacy Policy explains how we collect and process personal data. It consists of two parts, namely: (a) a Client Privacy Policy, which explains how we handle personal data in the course of providing our professional services to our clients and is a available as a downloadable document; and (b) a Website Privacy Policy, which explains how we handle personal data when you visit our website, send us a message, or book a call with us, and is set out on this webpage below.

Client Privacy Policy

Our Client Privacy Policy explains how we collect and process personal data in the provision of our professional services to our clients. The current version of our Client Privacy Policy can be downloaded using the link above.

Website Privacy Policy

Our Website Privacy Policy explains how we collect and process personal data when you visit our website, send us a message, or book a call with us. It should be read alongside our Cookie Policy, which explains how we use cookies and similar technologies on this website (www.alexbarnes.com).

1. Introduction

1.1 Alexander Barnes IP Limited (“we”, “us” or “our”) is a private limited company registered in England and Wales as company number 16132627, with its registered office at 13-15 High Street, Witney, Oxfordshire, OX28 6HW. We are registered as a data controller with the Information Commissioner’s Office under registration reference ZB932311. We are the data controller responsible for this website.

1.2 We are committed to protecting your privacy and complying with our obligations under the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018. These laws require us to process personal data fairly, lawfully and transparently, and to ensure that you are informed of your rights in relation to any personal data you provide to us. We will only share your personal data with others in the limited circumstances set out in this policy.

1.3 This privacy policy applies exclusively to your personal data obtained through your use of our website. Personal data obtained during the provision of our professional services is covered by our Client Privacy Policy provided above.

1.4 This privacy policy applies exclusively to this website. Although this website may include links to third-party websites, those websites are outside of our control and are not covered by this privacy policy. We advise you to check the privacy policies of any such websites before providing your personal data to them.

1.5 We may revise this policy at any time and without notice by publishing an updated version of this webpage. The revised Website Privacy Policy takes effect immediately upon publication.

2. Collecting Your Personal Data

2.1 This website is hosted on a platform provided by Wix.com, Inc.. The Wix platform automatically collects certain technical data for site security and functionality and to provide anonymised analytics. This includes: IP addresses; device information; session data; traffic sources; and cookies. For more information about how Wix handles personal data, please refer to their Privacy Policy.

2.2 The website provides two mechanisms for contacting us, namely: (a) a call booking system; and (b) a contact form. If you choose to use these mechanisms to contact us, the following personal data will be collected:

(i) your name (required);

(ii) your company name (optional);

(iii) your email address (required); and

(iv) any additional information that you choose to provide.

3. Using Your Personal Data

3.1 We use your personal data for the following purposes:

(a) to respond to enquiries you submit via our contact form or call-booking system;

(b) to arrange and conduct introductory calls or consultations prior to forming a client relationship, and maintain appropriate records of such communications;

(d) to understand how visitors use our website through the analysis of anonymised analytics data; and

(e) to comply with legal, regulatory and professional obligations.

3.2 The legal bases on which we process your personal data are:

(a) Legitimate interests: to respond to enquiries, manage communications prior to a client relationship being formed, and operate our website securely and effectively; and

(b) Legal obligation: to comply with legal, regulatory or professional requirements.

3.3 We will only use your personal data for the purposes for which it was collected, unless we reasonably consider that we need to use it for another purpose that is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis that allows us to do so, or seek your consent where required.

4. Sharing Your Personal Data

4.1 We may share your personal data with the following categories of recipients:

(a) Service providers: We use Wix.com, Inc. to host this website and Microsoft Corporation to provide secure cloud-based email and file storage services. Each service provider acts as a data processor on our behalf and processes personal data in accordance with their respective data-processing agreements and privacy policies.

(b) Professional advisers: We may share personal data with lawyers, accountants, insurers or other professional advisers where reasonably necessary for obtaining professional advice or managing business risks.

(c) Law enforcement and regulatory authorities: We may disclose personal data where required to do so by law, court order, or at the request of regulators or authorities with appropriate jurisdiction.

4.2 We do not sell, rent or trade your personal data to third parties for marketing purposes.

4.3 Where we share your personal data with service providers, we require them to use appropriate technical and organisational security measures and to process such data only in accordance with our instructions and applicable data-protection law.

5. Data Retention

5.1 Your personal data may be stored within our computer systems, those of our service providers (as set out in clause 4.1(a) above) and/or in our paper files.

5.2 We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, unless:

(a) retention is required to satisfy any legal, regulatory or professional requirements;

(b) it is necessary to establish, exercise or defend legal claims or rights; or

5.3 Technical data generated through website visits is retained only for as long as necessary to ensure website security, functionality and generate analytics, as determined by Wix.com, Inc., and is then deleted or anonymised.

5.4 In our experience, it can sometimes take a while following an enquiry being made before a client relationship is formed. Accordingly, any personal data collected through enquiries made via our website and any resulting communications will generally be retained for up to 24 months from the date of our last communication. If no client relationship is formed, personal data relating to the enquiry will be deleted at the earlier of either: (a) once it becomes apparent that no client relationship will result from the enquiry; or (b) after the period of 24 months expires, in accordance with clause 5.5 below. Where a client relationship is formed, personal data relating to the enquiry will continue to be retained in our files in line with our Client Privacy and File Retention Policies.

5.5 When personal data is no longer required, it will be securely deleted, destroyed or anonymised, in accordance with our internal policies and procedures.

6. Security

6.1 Access to your personal data is restricted to those people who need it to perform their role.

6.2 We use appropriate administrative, technical and physical measures to maintain the confidentiality, integrity and availability of your personal data.

6.3 While we take appropriate measures to protect your personal data, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security.

6.4 In the unlikely event of a data breach, we will comply with our obligations under UK GDPR regarding the notification of the breach to the Information Commissioner’s Office and any affected individuals.

7. Your Rights

7.1 If we hold personal data on you, you will generally have the right to request access to, correction or deletion of, or restriction of processing of your personal data. You may also object to processing or request data portability.

7.2 You also have the right to lodge a complaint either with us, in the first instance, or with the Information Commissioner’s Office (ICO), if you remain unsatisfied.

7.3 For more information about these rights, including how to contact the ICO, please visit their website at www.ico.org.uk.

7.4 To exercise any of these rights, or if you have any questions regarding this policy, please contact us using the contact form on this website or in writing to:

Alexander Barnes IP Limited,

Wittas House,

Two Rivers,

Station Lane,

Witney,

OX28 4BH.

7.5 We will not normally charge a fee for processing requests to exercise your rights. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in such circumstances.

7.6 Please also note that these rights may be limited where we are required by law to retain information, where we need to retain data to establish, exercise or defend legal claims, or where erasure would prejudice legitimate interests. Where we cannot fully comply with your request, we will explain why.

Client Privacy Policy (v.1.0)